Every week somebody exports POS to a spreadsheet, downloads the bank statement, and opens accounting. Ten thousand transactions, three sources of truth, none agreeing. By Friday the numbers nobody fully trusts go to the board. The next reconciliation is already overdue. The audit finds the gap before you do, and your float pays for it.
Reconciliation Engine
Stop chasing the agreement between systems. The engine matches the ledgers in the background and only surfaces what needs a human.
- Industry
- Retail, multi-location operations, B2B billing
- Best for
- Finance and ops teams reconciling POS against processor, payouts against invoices, or stock against sales, by hand, every week
What is reconciliation automation?
Reconciliation automation matches transactions across ledgers, POS, bank, accounting, processor, inventory, in the background, clearing the easy matches in seconds and surfacing only the exceptions that need a person. It turns a weekly export-and-chase across three sources of truth into a short queue of real mismatches, with each resolved rule reused next time.
We sit with your business. We find the operational problem costing you the most. We build the system that fixes it.
A reconciliation engine that ingests every ledger as it lands, POS, bank, accounting, processor, inventory. It matches the easy cases in seconds. Only the mismatches that need a human ever reach the queue. Resolve one by hand and the engine saves the rule, the same kind auto-clears next time.
The reconciliation queue went from ten thousand lines to a handful of real exceptions. Finance stopped doing data-entry and started doing decisions. The same engine handles POS-vs-processor, POS-vs-inventory, and processor-vs-invoices. Same logic, different ledgers.
What is reconciliation automation?
Collecting and processing data is among the most automatable work there is, about 60% of occupations have at least 30% of activities that could be automated.
One example, three ledger pairs a finance team would actually face. Yours would point at the ledgers your business already runs, with the rules your team already follows.
One week of activity. 10,000 transactions.
The engine matches what it can. You only see what needs a human.
- Matched
- 0
- Partial
- 0
- Exceptions
- 0
- ACT-2271Mon 13Card sale, register 2$50.00
- ACT-2272Mon 13Card sale, register 1$24.50
- ACT-2273Mon 13Card sale, register 3$78.20
- ACT-2274Mon 13Card sale, register 1$152.00
- ACT-2275Mon 13Card sale, register 2$33.60
- ACT-2276Tue 14Card sale, register 3$17.40
- ACT-2277Tue 14Card sale, register 1$25.00
- ACT-2278Tue 14Card sale, register 2$99.50
- ACT-2279Wed 15Card sale, register 3$41.20
- ACT-2280Wed 15Card sale, register 1$312.00
- ACT-2281Wed 15Card sale, register 2$88.00
- ACT-2282Wed 15Card sale, register 3$60.00
- ACT-2283Thu 16Card sale, register 1$250.00
- ACT-2284Thu 16Card sale, register 2$14.99
- BNK-9420Mon 13Card processor deposit$48.30
- BNK-9421Mon 13Card processor deposit$24.50
- BNK-9422Mon 13Card processor deposit$78.20
- BNK-9423Mon 13Card processor deposit$147.29
- BNK-9424Mon 13Card processor deposit$33.60
- BNK-9425Tue 14Card processor deposit$312.00
- BNK-9426Tue 14Card processor deposit$23.98
- BNK-9427Tue 14Card processor deposit$17.40
- BNK-9428Tue 14Card processor deposit$49.50
- BNK-9429Tue 14Card processor deposit$50.00
- BNK-9430Wed 15Card processor deposit$41.20
- BNK-9431Wed 15Card processor deposit$88.00
- BNK-9432Wed 15Card processor deposit$60.00
- BNK-9433Thu 16Card processor deposit$14.99
Want one built for your business? The first conversation is free.
Book a discovery callOne engine. Automation, audit and anomaly detection across every ledger pair.
The engine ingests every ledger as it posts and matches what it can with no human in the loop. Identical entries match 1:1; combined deposits match by sum-and-window; predictable processor fees match by saved rule.
Explore AutomationEvery match, automatic, partial, or manually resolved, is logged with the rule that produced it. A finance lead can replay the decision behind any matched pair, and every manually-saved rule is versioned.
Explore Audit TrailsOnly what the engine cannot close reaches a human: timing gaps, missing records on one side, unexplained deltas. The mismatches that matter rise to the top instead of being hidden in the noise.
Explore Anomaly DetectionNot the primary focus for this system.
Frequently asked questions
- Can bank reconciliation be automated?
- Yes. A reconciliation engine ingests each ledger as it lands, auto-matches transactions that agree, and routes only genuine mismatches to a person. In a Zabble build, a queue of around ten thousand lines became a handful of real exceptions, and resolving one by hand teaches the engine to auto-clear that kind next time.
- Can AI be used for reconciliation?
- AI helps where rules alone fall short, learning resolution patterns so recurring exceptions clear themselves. Zabble pairs explicit matching rules with learned ones, so the engine stays auditable: every match carries the rule that made it. The aim is fewer manual matches, not a black box finance can’t explain.
- What ledgers can a reconciliation engine match?
- POS against bank and processor, accounting against inventory and invoices, processor against invoices, any pair or set of ledgers that should agree but never quite do. The same engine handles different ledger combinations; only the matching rules change for each source.
- How long does automated reconciliation take?
- Easy matches clear in seconds as each ledger lands, so finance stops waiting for a weekly export. The work that remains is the small set of true exceptions a person actually needs to judge, turning reconciliation from data entry into decisions.
Systems we often build alongside this one.
- Unified Customer RecordOne customer record, stitched from the systems that already hold the data. Every team sees the same customer.
- Compliance & Regulatory Reporting EngineThe submissions regulators, auditors, donors, and boards expect, assembled from the data you already generate, no quarter-end scramble.
- Data Routing PipelineThe systems you already own, piped into one clean output, board pack, donor report, regulator return. The pipeline does the assembly that four people used to do over three days of email.
- Master Data HubOne canonical record per customer, supplier, product. Edit it once; every system downstream agrees within two seconds.
Want one built for your business?
The first conversation is free. And useful either way.